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Sponsorship and Trade Exhibition Proposal

Queensland Public Libraries Association is holding the QPLA 2019 Conference in Mackay at the Mackay Entertainment and Convention Centre (MECC) on 11 – 13 September.   The vibrant tropical city of Mackay is located on the East coast of Queensland, 970km north of Brisbane on the Pioneer River.  The MECC is the largest convention and banqueting facility between Cairns and Brisbane, a state of the art facility comprising multiple versatile spaces for hosting a variety of events.

Together with hosts, Mackay Regional Council Libraries, we are delighted to extend an invitation to the many suppliers who support public libraries to partner with us in the Conference. Participating as a Sponsor or Exhibitor at the 2019 Conference can take you straight to your target market and demonstrate your level of support and commitment to the public library service. The conference provides an opportunity to expand your networks, raise your profile and promote your products in one place to an audience of library and local government personnel from across Queensland. The Sponsorship Packages and Trade Exhibition provide a valuable opportunity for library personnel to identify products and solutions that strengthen these partnerships. We look forward to your participation and welcoming you to the Sunshine Coast in October.

Lisa Harth
President
Queensland Public Libraries Association Inc

Nicole Hunt
Coordinator Library Programs Systems & Collections Libraries
Mackay Regional Council Libraries

Sponsorship packages

Principal Sponsor

The Principal Sponsor for QPLA 2019 Conference and official sponsor of the Gala Dinner on Thursday 12th September is Local Buy.

Platinum Sponsor – $7500 (1 available)

  • Official Sponsor of Welcome Cocktail Function Wednesday 11 September 2019
  • 5 minute presentation at Welcome Cocktail Function
  • Signage can be erected at the Welcome Cocktail Function
  • One full delegate registration
  • Exhibition booth 6 x 3m and associated package
  • Satchel insert
  • Company name/logo on conference satchels
  • Acknowledged as a Platinum Sponsor in promotional material associated with the conference including the QPLA website
  • Link from QPLA conference information website to company website
  • Verbal acknowledgement as Platinum sponsor by the QPLA Chair at the Gala Dinner
  • Full delegate list, with name, organisation and email (subject to permission of delegate)

Gold Sponsor – $5500 (1 available)

  • Official Sponsor of Trade Exhibit Opening Morning Tea on Thursday 12 September 2019
  • 5 minute presentation at Trade Exhibit Opening Morning Tea
  • Signage can be erected at the Official Trade Exhibit Opening Morning Tea
  • One full delegate registration
  • Exhibition booth 3 x 2m and associated package
  • Satchel insert
  • Company name/logo on conference satchels
  • Acknowledged as a Gold Sponsor in promotional material associated with the Conference including the QPLA website
  • Link from QPLA conference information website to company website
  • Verbal acknowledgement as Gold Sponsor by the QPLA Chair at the Gala Dinner
  • Full delegate list, with name, organisation and email (subject to permission of delegate)

Silver Sponsor – $4000 (1 available)

  • One full delegate registration
  • Exhibition booth 3 x 2m and associated package
  • Satchel insert
  • Company name/logo on conference satchels
  • Acknowledged as a Silver Sponsor in promotional material associated with the Conference including the QPLA website
  • Link from QPLA conference information website to company website.
  • Verbal acknowledgement as Silver Sponsor by the QPLA Chair at the Gala Dinner
  • Full delegate list, with name, organisation and email (subject to permission of delegate)

Satchel Insert – $150 per item (10 available)

  • Satchel inserts are an opportunity for a company to place one promotional item in the conference satchels. Satchel inserts are to be provided by your company and are subject to approval by QPLA. Quantity required is approximately 200

Trade Exhibition Booth Packages – $2700 (16 available)

  • One 3 x 2m exhibition booth
  • One full delegate registration
  • Walling: 2.1m high, black Velcro compatible walls
  • Name Board: 1 x Fascia name board sign featuring computer cut-vinyl lettering in standard colours on a white corflute background will be provided
  • Lighting: 2 x spotlights per booth
  • Power: 1 x power point per booth
  • 1 x trestle table
  • 2 x chairs

Additional furniture may be hired at the exhibitor’s expense from SSS Events Pty Ltd. Phone 1300 833 377

Sponsorship and exhibition conditions

  • Queensland Public Libraries Association reserve the right to accept or reject any application for sponsorship or exhibition at its absolute and unfettered discretion
  • Satchel inserts and sponsor advertisements are subject to approval from QPLA
  • Sponsorship and exhibition packages are GST inclusive
  • Payment terms – 50% deposit required at confirmation of sponsorship/exhibition
  • Sponsorship and Trade exhibition entitlements start when the Agreement form and deposit is received by QPLA.
  • Final 50% instalment required by 1 August 2019

Application for Sponsorship and Trade exhibition

Return the completed application form [607KB] to conference@qpla.asn.au by Friday 21 June 2019. Successful applicants will be sent an Agreement form and invoice for the deposit.

Allocation

Sponsorship and Trade exhibition packages will generally be allocated to organisations in order of application. Allocation of sponsorship packages and booths, regardless of the preferences indicated, and any alterations to the Trade Exhibit floor plan is at the discretion of Queensland Public Libraries Association.

Cancellations

Once an Agreement form has been received, any cancellation must be advised in writing to conference@qpla.asn.au. If the cancellation is received less than 2 months prior to the conference, no refund is applicable.

Trade registrations

Trade registrants are not permitted to attend conference sessions or social functions unless the relevant tickets are offered as part of the particular sponsorship or exhibition package. Should trade registrants wish to attend the conference as a delegate or attend social functions, the appropriate registration form must be forwarded to QPLA with the applicable registration fee.

Sponsorship enquiries

For more information or to discuss sponsorship opportunities in further detail contact QPLA on conference@qpla.asn.au.

For more information call Nicole Hunt at Mackay Regional Council Libraries on (07) 4961 9305.

QPLA

Queensland Public Libraries Association is an independent body made up of members from Regional and Independent Library services across the state. QPLA partners with State Library of Queensland and other national bodies to ensure libraries in Queensland continue to grow and develop. QPLA uses its website, a regular newsletter and frequent emails to maintain contact with library staff and host professional development events and a biennial conference to provide access to high-quality learning and networking experiences.

Mackay Regional Council Libraries

Mackay Regional Council Libraries are delighted to welcome sponsors and exhibitors to MECC for the 2019 QPLA Conference. Mackay Regional Council Libraries has 5 branch libraries, 1 mobile library and provide collections, programs and spaces that connect people to resources and other community members.

About Mackay

Blending together the best elements of river, coast and aspect of a tropical oasis, Mackay has a range of hidden gems to discover and explore.  Surrounded by reefs rich in marine life and rainforest including Eungella National Park, a habitat for rare frogs and platypus, the Mackay region can offer natural experiences, fun-filled adventures or pure relaxation with a backdrop of gorgeous scenery and amazing sunsets. Whether inland, on the coast or the City Centre, see nature come to life with unique and rare experience in the Mackay region.  We encourage you to explore the diverse experiences our region has to offer this September.

Conference Venue

Mackay Entertainment and Convention Centre (MECC)is situated in the city centre. Located five kilometers from the Mackay Airport and 960 kilometers north of Brisbane. For more information and a location map, visit Mackay Entertainment and Convention Centre.